CITY OF SAN DIEGO PARK AND RECREATION DEPARTMENT
Tierrasanta Recreation Council
11220 Clairemont Mesa Blvd., San Diego, CA 92124
October 11, 2007 - 6:30 p.m. – 9:30 p.m.
Call to Order and Introductions
Approval of Minutes –September 13, 2007 meeting
Treasurer’s Report - For period ending September 30, 2007
Communications /Public Comment (Limited to 5 minutes)
Action Items
1. Installation costs for De Portola Comfort Station equipment
2. Select Nominating Committee for 2008 Board of Directors
3. Sprint Telecom Funds-How to spend the funds
4. Usage of funds from Taste of Tierrasanta
5. Field Closures
6. Model Airplanes
Staff Reports:
1. Area Manager- Manny Aranda
2. Center Director- Mark Moncey
3. Pool Manager- Saunia Kammerer
Organization Reports:
1. Little League, 2. AYSO, 3. Tennis Club, 4. Kiwanis Club, 5. De Portola Middle School, 6. Pop Warner,
7. Tierra Canyon Girls Softball, 8. Community Council, 9. Mission Trails, 10. Open Space
Old/New Business:
Tax Exempt Status, Vista Grande/Kumeyaay Plaques, Stenciling Lusk Equipment/Next step for FBA funds, De Portola JUA revision, De Portola, Parking Lot Lines, $40K Sprint Telecom Allocation, purchase outside bulletin board, oversee Tile project
Information Items and Announcements
Please note: If there are any questions regarding this Agenda, please contact staff representative Mark Moncey at (858) 573-1394. This information is available in alternative formats upon request.
Tierrasanta Recreation Council
Time and Place of Meeting:
A meeting of the Tierrasanta Recreation Council is scheduled to be held September 13, 2007 at 6:30 p.m. at the Tierrasanta Recreation Center, 11220 Clairemont Mesa Boulevard, San Diego, California, 92124.
ATTENDANCE
ORGANIZATION NAME ATTENDANCE
1. Tierrasanta Little League Mark Burdick Present
2. AYSO Cindy Jack Present
3. Tierrasanta Tennis Club Joanna Shadoan Present
4. Kiwanis Club Hani Shatila Present
5. DePortola Middle School Mary Romero Heyne Present
6. Tierrasanta Cougars Pop Warner Cynthia Johnson / Rebecca Ruegger Present
7. Tierra Canyon Girls Softball Laura Bartolome Present
8. Tierrasanta Community Council Joe Battaglia Present
9. Serra Foundation Norm Ryan Present
AT LARGE MEMBERS
1. Linda Juhasz Chairperson Present
2. Mike George Vice-Chairperson Present
3. Betty Ogilvie Treasurer, Mission Trails Absent (1)
4. Celeste Weinsheim Corresponding Secretary, Open Space Present
5. John Brust Member-At-Large Absent (1)
GUESTS
John Pisapia, Serra High School
Michael King, Pony
CITY OF SAN DIEGO STAFF
Area Manager Manny Aranda
Center Director Mark Moncey
Pool Manager Saunia Kammerer
CALL TO ORDER
The meeting of the Tierrasanta Recreation Council was called to order at 6:40 p.m. It was established that there were enough members present for a quorum. The meeting started with introductions.
APPROVAL OF MINUTES
It was moved/seconded (H. Shatila / L. Bartolome) to approve the July 12, 2007 Minutes with the following correction: Joe Battaglia was present and did not leave. Motion passes unanimously.
TREASURER’S REPORT
The ending balance for August 2007 is $69,957.32. The Treasurer’s Report was accepted.
COMMUNICATIONS/PUBLIC COMMENT
None.
CHAIRPERSON’S REPORT
Linda reported that the Tierrasanta website has a link for the Recreation Council which will include Minutes/Agendas. Linda advised the members to check the Recreation Council Roster. The Area Meeting consisted of approximately 8 out of 25 Rec. Council Chairpersons, which the main topic was Joint Use Fields. There is a sub-committee of the Tierrasanta Community Council, “Land Exploration Committee” that addresses the “Tucker” Property. A plan will be brought forth, in which people will be surveyed. Update on the Skate Park: Dana Brown will be in touch with the YMCA and Councilman Madaffer. Senior Exercise Update: SDCCD will be paying “NHO” for the next semester. Mayor Sanders will be at the Starbucks in Tierrasanta this Saturday, 9/15.
ACTION ITEMS
M. Burdick) that the Recreation Council accepts the donation of the Northern, De Portola 40’ Storage Container from Little League and Pony League. Motion passes unanimously 8-0-0.
3. Certificate of Deposit (CD) Account: It was moved/seconded (C. Weinsheim / M. Burdick) to roll over the CD for another 8 months at 4.89%. Motion passes unanimously 7-0-0.
4. Approve $500.00 Non-Hours of Operation (NHO) for extended Summer Hours: It was moved/seconded (H. Shatila / C. Jack) to approve $500.00 from the Recreation Council General Fund to cover Summer Hours. Motion passes unanimously 8-0-0.
5. Re-certify Year 2000 Bylaws: document distributed for signatures. Nine (9) members signed.
6. CD Player needed for PA System: It was moved/seconded (C. Weinsheim / C. Jack) to purchase a portable, 5-disc CD Player with an ‘MP3’, up to $200.00 for the PA System. Motion passes unanimously 8-0-0.
M. Burdick) to approve the meeting start time from 7:00 p.m. to 6:30 p.m. Motion passes unanimously 8-0-0.
8. Pool Ice Machine: It was moved/seconded (J. Battaglia / C. Jack) to approve the purchase of $2,650.00 of an Ice Machine for the Pool that will include installation. Motion passes unanimously 8-0-0.
9. Select Nominating Committee for 2008 Board of Directors (Tabled, committee to be formed)
10. Sprint Telecom Funds-How to spend the funds (Tabled)
11. It was moved/seconded (C. Weinsheim / M. Burdick) to add to the Agenda for the Recreation Council to Co-Sponsor Oktoberfest. Motion passes unanimously 8-0-0.
12. It was moved/seconded (C. Weinsheim / M. Burdick) to Co-Sponsor Oktoberfest. Motion passes unanimously 8-0-0.
Area Manager
Manny reported the following: 1. Personnel: All staff has participated and taken a couple of tests from the 'National Incident Management System' related to 'Homeland Security'. Basically, City staff can be called to function as 'First Responders' in the case of a national emergency. Also, city assets may be used in any way for the same reason. 2. "Managed Competition": Following a BPR 'Park Maintenance' study, the city is poised to begin looking into 'managed competition' for basic city services. The private sector can bid on a variety of services to the public, against current city practices. This is a study of comparisons in order to save the city money. 3. "Cash Handling Practices For Park & Recreation Department" - The Mayor's office published an incident of one City employee who is accused of having stolen upwards of $70K from the recreation council where she worked, South Bay Park, and $4K from the city in terms of city fees that were not reported nor turned in. As a result, the mayor called for an independent audit of 'Cash Handling Practices' with emphasis on staff's relationship with these recreation councils. A total of six recreation centers were randomly selected to participate in the audit: Tierrasanta was one of them. The outcome of that audit and research have not been known to staff but now have spurned new policies which staff must follow in order to maintain transparency in the public eye. Some of the changes are: numbered permits, preprinted registration forms, pre-approved vouchers, pre-printed city receipts. A test pilot program is currently underway at 10 randomly selected recreation centers where 'cash registers' will be tried out for a period to see if this idea will suffice.
Center Director
Mark Moncey reported that the Fall Program is now available. He provided an update on the ‘Lusk Funds’ equipment. The chairs and PA System have arrived. The tables and staging are expected to arrive by the 2nd week of October. Mark reported that there has been $2,900.00 received towards the Tile Program to date.
Pool Manager
1. Tierrasanta Little League
Mark Burdick reported that will be his last meeting. Fall Baseball begins this Sunday. Mark reported that Little League received a bill for the installation of the equipment at De Portola Comfort Station.
2. AYSO
Received a letter from the City Attorney’s office regarding AYSO’s permit from 2005 relating to the Aaron Salinas case.
3. Tierrasanta Tennis Club
Left.
4. Kiwanis Club
Oktoberfest is 10/13. They will be serving a variety of foods according to County Health Standards. Kiwanis Basketball Tournament is coming soon.
5. DePortola Middle School
Left--Cindy Jack reported that the Farmer’s Market is going well and they are making approx. $300-400/ month.
6. Tierrasanta Pop Warner
They will have to start paying for use of the field for their home games at Serra High School.
7. Tierra Canyon Girls Softball
Approximately 5 teams for Fall Ball.
8. Tierrasanta Community Council
No Report.
9. Mission Trails
Absent.
Going out to bid and the banners will soon be replaced.
OLD/NEW BUSINESS
None.
ADJOURNMENT
With no further business, Chairperson Linda Juhasz adjourned the meeting at 9:45 p.m. The next regular meeting of the Tierrasanta Recreation Council will be held, Thursday, October 11, 2007 at 6:30 p.m.
Prepared by: Reviewed by:
Mark Moncey Manny Aranda
Recording Secretary Area Manager